Booking a meeting room on the web is relatively easy. But what happens on the actual day of the meeting?
Confirm the Minimum Speed for Video Calls
Most importantly check the venue’s broadband speed before booking. Ideally for a video conference each participant would require a minimum of 10 Mbps upload/ download. Guidance on the suitable broadband speeds for video conferencing can be found here.
Ask About Shared Versus Dedicated Wi-Fi
Shared connections (such as tenanted offices) can be notoriously difficult to get to work in meetings – for Booking Meeting Rooms Exeter venues, it’s worth asking if the venue is using dedicated connections in the rooms or whether they’re part of a shared tenanted office.
For Meeting Rooms Exeter, see https://exeter.nettl.com/meeting-rooms/.
Verify the Display Size and Resolution
An image of a large screen can be misleading. It may appear adequate in photographs yet be too small for viewing spreadsheets or detailed slides when seated 3 meters away from the display. Request the physical size in inches and also confirm the screen is operating at a resolution of 1080p or greater.
Have a Backup Plan Ready
Bring your personal hotspot and all your HDMI leads in case you need to change to them in the meeting room.
The simple questions to ask prior to booking a meeting room to ensure a successful meeting.
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