Features of a Great Visitor Management System

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There are many different types of visitor systems, so it can be difficult to know which one would be the most suitable for your company. The best ones available should be able to offer you the following.

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The Ability to Make a Great First Impression

Often a system will be the first impression an individual or a client has of your company. You therefore need to make sure it has the qualities you want to highlight about your company. For example, it should be slick, easy to use and helpful. First impressions are the ones that last the longest after all, so it is good to make sure you get this right.

Data Collection

It is a great tool for data collection, especially if it is used somewhere such as a hotel or a conference. It allows you to see what your client is interested in and helps them find the best products for their needs accordingly. It allows you to make marketing and promotion very specific and stops you wasting time in areas your client isn’t as interested in.

Security

Most companies have tight security checks. A great management system will make sure that your visitor is only visiting areas that they should have access to. This helps to eliminate security breaches and can also allow a security team to concentrate their attentions on specific places rather than having to use a scattergun approach.

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Data Protection

It is great to have all this information at your fingertips, but it must be used in the right way. The General Data Protection Regulation (GDPR) is a law on data protection and privacy for all individual citizens of the EU and EEA (European Economic Area) It also addresses the transfer of data outside these areas. Breaching the GDPR laws can cost your company millions of pounds, so it is important to get it right. See https://www.gov.uk/government/publications/guide-to-the-general-data-protection-regulation for more information.

A good management system should ensure that the information being collected is compliant with all regulations, and it will help to keep your company on the right side of the law.

One example of a system that ticks all these boxes can be found at https://www.ofec.co.uk/web-and-software-development-services/digital-visitors-and-staff-signing-in-book.aspx.

Hopefully, this information has been very useful to you in deciding which system is right for your company.

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